CHELMSFORD YHA LOCAL GROUP
ANNUAL GENERAL MEETING 31 OCTOBER 2007
Present: Dave Plummer, Alison Selby, Cressida Alderson, Mike Patton, Jim Dixon, David Julian, Helen Baggett, Tom Yarwood, Clive Mildenhall, Jane Townshend, Caroline Hansford, Robert Zemurs, Jonathan Wentworth, Trudi Warner, John Maton, Gerry Laconca.
1. The meeting being quorate opened at 8.45pm;
2. The Secretary, Dave J, presented the 2006 AGM minutes which were approved;
3. Mike presented his Chairman’s Report and ran through the year’s trips:
October
06
November 06
Thurlby (
December/January 06/07
January 07 Castle Acre (chilly and wholesome food)
February
07
March 07 Shining Cliff
April 07 Easter in the Lakes (Coniston - Old Man from behind!)
Early May b/h 07 Gower and Manorbier
Late May
07
June 07 Blaxhall cycle trip
July 07 Clyffe Pypard (Old ruins)
August b/h 07 Peak District (Hostel to hostel extravaganza)
September 07 Truleigh Hill
Regular Sunday walks and other events
4. Dave J presented the secretary’s report. There were 9 new members since last year and 14 members left the group (most of these were non-active members or those that had returned home overseas). Dave presented an analysis of the frequency of which members attended events in the last year as follows:
Attended most events 12
Attended some events 13
Attended few events 11
Attended no events 22
New members/Leavers 10
TOTAL 68
It was agreed that effort should be made to attract more members to events.
5. Dave P presented the treasurers report. Income is down £400 mainly because trips broke even whereas last year some one off profits on trips gave an overall profit of £367. Overall there was a loss of £76 as subscription income no longer covers costs, it was proposed to increase subscriptions to £20 p/a. This was accepted by all present.
6. Given
the attendance figures in 4., various options for publicity were aired such as
mail shots to past enquirers, poster at
7. Dave P also reported that 1000 tea bags were used, 800 sausages consumed and 195 pints of milk drunk. Had you done all trips you would have travelled 102,000 miles! He also reported that our carbon footprint was approximately 10 tonnes for all member trips.
8. It was considered that the present car sharing policy was about the most efficient we could manage
9. Dave P proposed and Caroline seconded a motion that Dave J be appointed auditor which was approved by those present;
10. Election of the committee: Jane Townshend proposed and Trudi Warner seconded that the outgoing committee, having indicated their willingness to stand again, be re-appointed in their current roles. This was duly approved by those present.
11. Dave P proposed and Jim seconded that Helen Baggett, having offered herself for election, be appointed as a member of the committee. This was also approved by those present.
12. Dave P reported that his email consultation of the membership regarding the proposed changes to the constitution had been approved by 36 members so meeting the required proportion. Dave P then proposed that the changes be approved by the AGM which was seconded by Clive. The changes were approved. By those present.
13. Jonathon Wentworth raised his concern that the constitution did not explicitly state that the club did not discriminate against the disabled. Some pointed out that we would not prevent such members from joining as long as they were able to undertake the activities they wanted to do. Cressida pointed out that the current clauses could not be amended at the meeting as due notice is required for any resolutions., but advised Jonathon that he was welcome to raise the issue next year if he wished.
14. Jane thanked Dave P for his work on the constitutional changes.
15. Trudi asked if we could buy Fairtrade tea for trips. It was agreed to do so where practical.